Facilities Services’ Integrated Workplace Management System (IWMS) Project, RFP-FS-2021-15-AL

Description

Update: November 1, 2021
Notice of Intent to Award

Update: October 20, 2021
Notice of Technical Scores

Update: October 19, 2021
Notice of Cost Proposal Opening (Revised)

Update: October 14, 2021
Notice of Cost Proposal Opening (Revised)

Update: September 17, 2021
Addendum 03 includes:
Answers to Questions – Part II (final)
Revised RFP Document RFP-FS-2021-11-AL
RFP-FS-2021-11-AL-CAFM-Support-from-01-01-2020-metrics.xlsx

Update: September 17, 2021
Addendum 02 includes:
Answers to Questions – Part I (Part II to follow)
Exhibit 1, Scope of Work
JCC CAFM Support Incident Process Flow
JCC CAFM 1.0 Custom Objects Summary
RFP-FS-2021-11-AL-Crystal-Report-sample-exports.zip

Update: September 17, 2021
Here is the link for the Vendor demo recordings held on August 26, 2021, covering Introduction, SWO Life Cycle, Preventative Maintenance, Real Estate Overview, Incident Reporting, and Conclusion.
CAFM Vendor Demo Recording Part 1
CAFM Vendor Demo Recording Part 2

Update: September 7, 2021
Addendum 1

The Judicial Council of California, Facilities Services Office and Information Technology Services Office seeks the services of experienced TRIRIGA systems integrators to upgrade the Council’s existing on-premises TRIRIGA 10 Integrated Workplace Management System (IWMS) to the newer version used in the IBM SaaS Cloud offering, provide development and configuration of the SaaS system, implement Judicial Council business and technical requirements, and perform data migration from the existing TRIRIGA system and other databases. The Judicial Council intends to award one (1) Master Agreement to a Proposer that can provide the services.

A Pre-Proposal Conference and CAFM demonstration will be held via video conference using MS Teams on August 26, 2021, at 9:00 AM, Pacific Time.
Meeting link: IWMS CAFM conference demo
or
https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTVhOTdhZGMtYzg4Ny00OGVlLWI4NjYtYTBhZWZlMzFhM2Yz%40thread.v2/0?context=%7b%22Tid%22%3a%2210cfa08a-5b17-4e8f-a245-139062e839dc%22%2c%22Oid%22%3a%229ca5da34-c7a1-4e6b-8b5e-cc658bbc323f%22%7d

A Letter of Intent to Bid should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov no later than 5:00 PM, Pacific Time on September 2, 2021.

Questions regarding the RFP should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov no later than 12:00 PM, Pacific Time on September 7, 2021.

Proposals must be received no later than 5:00 PM, Pacific Time on October 5, 2021.

Only electronic proposals will be accepted. For electronic submission of proposals, email your proposal no more than three (3) days in advance of the proposal due date to the following email addresses:
Email Non-Cost Portion Proposal to: fs202115al.noncost@jud.ca.gov
Email Cost Portion Proposal to: fs202115al.cost@jud.ca.gov

Further details regarding this solicitation and work requirements are set forth in the RFP and the related documents listed below. All Attachments and Exhibits are posted to the RFP webpage as separate documents:

Request for Proposal: RFP-FS-2021-11-AL

Attachments
Attachment 1: Administrative Rules Governing RFPs (IT Goods and Services)
Attachment 2: Judicial Council’s Master Agreement
Attachment 3: Proposer’s Acceptance of the Master Agreement
Attachment 4: General Certifications Form
Attachment 5: Small Business Declaration
Attachment 6A: Payee Data Record Form (STD 204)
Attachment 6B: Payee Data Record Supplement (STD 205)
Attachment 7: Iran Contracting Act Certification
Attachment 8: Unruh and FEHA Certification
Attachment 9: DARFUR Contracting Certification
Attachment 10: Proposer Submission Questions Form
Attachment 11: Letter of Intent to Bid
Attachment 12: Qualifications Reference Sheet
Attachment 13: Bidder Declaration
Attachment 14: DVBE Declaration

Exhibits
Exhibit 1: Statement of Work
Exhibit 1a: Business and Technical Requirements
Exhibit 1b: Council Reports Requirements
Exhibit 1c: Managed Services Requirements
Exhibit 2: Council Staffing Plan
Exhibit 3: Cost Workbook
Exhibit 4: Proposer Response Template
Exhibit 5: TRIRIGA Data
Exhibit 6: VFA Facility Data
Exhibit 7: FileMaker Pro Database Alert Casts & Members
Exhibit 8: FileMaker Pro Database Customer ID
Exhibit 9: FileMaker Pro Database Fleet File
Exhibit 10: FileMaker Pro Database Lease Pieces of FAC Track File
Exhibit 11: FileMaker Pro Database Operation Phones File
Exhibit 12: FileMaker Pro Database Parking
Exhibit 13: FileMaker Pro Database Utility Track
Exhibit 14: FileMaker Pro Database Admin Shared Costs File
Exhibit 15: Access Database eVision