Fiscal Services Specialist

Overview

The Judicial Council of California is accepting applications for the position of Fiscal Services Specialist with the Branch Accounting and Procurement office.

The Fiscal Services Specialist supports the 58 trial courts of California with payment processing for vendors and court employees, trust,  jurors, check stale dating, payment reissuing, garnishments, backup withholding, Comprehensive Payment Solutions (CPS), Automated Clearing House (ACH) transactions, and payments requiring special handling. Additionally, this position processes stop payments, voids and returned check requests, completes check research, and processes emergency payments. This position also assists the Fiscal Services Coordinator with backup withholding payments, system testing and validation, and completing fiscal and calendar year-end activities. The Accounts Payable unit’s primary responsibility is the daily monitoring, processing, and remittance of all invoice payments made through the Phoenix system.

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. The San Francisco office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s Sacramento office at least three  days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

• Execute and process check runs for vendor, employee vendor, trust, juror, and Public Sector Collection and Disbursement payment types (OPS1, OPS2, Trust, Jury, and PSCD). 
• Execute and process Automated Clearing House (ACH) runs for vendor, employee vendor, trust, and inter-bank transfer payment types (ACH1, ACH2, ACH3, D, L, M, N, U, V, and Zelle).
• Check research, reissue, and stale date.
• Assist Fiscal Services Coordinator with monthly and quarterly backup withholdings, annual system testing, and fiscal and calendar year-end activities.
• Execute and process Comprehensive Payment Solutions for ePayables (CPS2 - credit cards) and Paymode (CP1 - ACH).
• Generate and review payment proposals and check register.
• Generate and review payment proposals for ACH credit transactions and confirm ACH “Acknowledgement of File Receipt” email is received.
• Prepare Payment Advice(s) for mailing using mailroom equipment (e.g., folder/stuffer and postage machine).
• Process check (original or stale dated) reissue or reverse requests; confirm check status in Phoenix (SAP) and Bank of America CashPro.
• Review payment proposal and confirm receipt of payment file confirmation email is received and accurate.
   

Qualifications

MINIMUM QUALIFICATIONS 
EDUCATION AND EXPERIENCE 
Two (2) years of experience performing accounting operations work such as processing invoices and claims, document review, and other related work.

OR

Associate’s degree, preferably in accounting or business-related field. Additional directly related experience and/or education may be substituted on a year-for-year basis.

LICENSING AND CERTIFICATIONS 
 - None

Desirable Qualifications:

• Basic accounts payable knowledge.
• Analytical skills reviewing data in an integrated payroll and financial system.
• Ability to research, problem-solve, analyze, interpret, and apply policies.
• Ability to interact professionally at all levels with internal and external stakeholders.
• Effective written and verbal communication skills.
• Basic skills using Microsoft Office Suite, specifically, Word, Excel, PowerPoint, Teams, and SharePoint. 
   

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
 

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by June 11, 2026. However,this position is Open Until Filled. This position requires the submission of our official application, responses to the supplemental questions, and a resume. 

To complete an online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.
 

Pay and Benefits

$5,614 - $7,858 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this temporary reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs 
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain why you are interested in this position.