Family Court Services Administrative Coordinator

Overview

The Center for Families, Children, & the Courts (CFCC) is accepting applications for an Administrative Coordinator to join their Family Law Trust Fund unit.

The Administrative Coordinator performs lead administrative and operational duties in support of all mandated Family Court Services (FCS) activities under Family Code section 1850, including statewide training, technical assistance, statistical reporting, and program research. The position provides direct support to court‑based FCS offices including mediators, child custody recommending counselors, evaluators, investigators, and directors, ensuring consistent program operations and high‑quality statewide service delivery. Key functions include providing technical guidance to courts, coordinating mandated training and evaluation activities, managing research and data initiatives, and assisting with policy‑related projects that advance statewide family court practice.

The Administrative Coordinator is one of two coordinators supporting the Judicial Council’s Family and Juvenile Law Advisory Committee (Fam/Juv). This role manages administrative operations for both open and closed committee meetings, including approximately 30 full‑committee sessions and over 100 working‑group meetings annually, and focuses on statewide family and juvenile law initiatives. Responsibilities include agenda development, public noticing, materials production, meeting operations, and compliance with rule‑based requirements for advisory bodies.

The position also supports Access to Visitation Grant activities pursuant to Family Code section 3204 and Standard 5.20, including grant coordination, reporting support, and communication with grantees and stakeholders.

This position provides specialized administrative and logistical coordination for large‑scale, in‑person statewide FCS training programs. The Administrative Coordinator is responsible for end‑to‑end planning and onsite execution of FCS regional trainings, statewide leadership symposia, and the full Child and Family Focused Education (CAFFE) suite of in‑person programs. Core duties include coordinating hotel and venue contracts; arranging statewide travel and accessibility services; preparing agendas and training materials; supporting faculty and participant needs; managing onsite registration, room setup, technology, and session flow; and overseeing post‑event reconciliation and documentation. These responsibilities require ongoing coordination with FCS staff, Center for Judicial Education and Recourses (CJER), Conference Services, contractors, and Branch Accounting and Procurement (BAP) to ensure smooth delivery of statewide, multi‑site events. Limited support for virtual training offerings is also provided, primarily for scheduling, materials posting, and light technical assistance.

The position interacts regularly with FCS Directors, court leadership, mediators and counselors, CJER education developers, Conference Services, BAP, Judicial Council members, judicial officers, and external stakeholders. The Administrative Coordinator operates under general supervision and ensures that complex statewide programs—training, advisory, grant, research, and policy initiatives—function smoothly, efficiently, and in compliance with all governing requirements.

The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

•    Provide lead administrative support to Family and Juvenile Law Advisory Committee, and working groups focused on statewide family law work, including work on Rule and Form projects, routinely interfacing with advisory committee membership and external judicial branch stakeholders. Fam/Juv meets approximately 30 times a year as a full committee and more than 100 times as smaller working groups.
•    Provide advanced administrative and logistical coordination for statewide Family Court Services (FCS) training programs, with a primary focus on the expanded return to large‑scale, in‑person regional and statewide events. Responsibilities include maintaining program records and compliance documentation; preparing and organizing training materials and digital content; coordinating both virtual offerings and complex in‑person training logistics; managing statewide travel, venue operations, and onsite support; and serving as a key communication point for courts, education partners, stakeholders, and the public. This role supports expanded program demands tied to the resumption of multi‑site, in‑person CAFFE and regional trainings and requires coordinator‑level judgment, contract alignment, and operational oversight.
•    Provide lead administrative support for budget, expenditure tracking, and grant management activities for the FCS team including processing invoices and purchase orders, maintaining organized fiscal records, supporting procurement activities, and preparing budget‑related documentation to ensure accurate and timely reporting. This includes duties related to administratively supporting the Access to Visitation Grant.
•    Administrative tasks not otherwise specified.

Qualifications

Three (3) years of administrative support experience, including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.).

OR

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support experience, including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California superior court or California state-level government entity.

Other Information

Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 p.m. on May 8, 2026. However, this position is Open Until Filled.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Pay and Benefits

$5,933 - $8,305 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:
•    Health/Dental/Vision benefits program
•    14 paid holidays per calendar year
•    Choice of Annual Leave or Sick/Vacation Leave
•    1 personal holiday per year
•    Up to $130 per month reimbursement for qualifying commuting costs
•    CalPERS Retirement Plan
•    401(k) and 457 deferred compensation plans
•    Employee Assistance Program
•    Basic Life and AD&D Insurance
•    FlexElect Program
•    Pretax Parking
•    Long Term Disability Program (employee paid/optional)
•    Group Legal Plan (employee paid/optional)
•    Public Service Loan Forgiveness (PSLF) eligibility

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1.    Please explain why you are interested in this position.
2.    Describe your experience coordinating large scale training programs or other complex events. In your response, please include the size and scope of the program, your specific duties, and the methods you used to manage communication and coordination among multiple groups involved. In addition, please describe how you approached planning, addressed challenges, and ensured the overall success of the program or event.