Associate Contracts Analyst (Associate Fiscal Analyst)

Overview

The Judicial Council of California is accepting applications for the position of Associate Contracts Analyst (Associate Fiscal Analyst) in the Procurement and Facilities Contracts unit for the Branch Accounting and Procurement (BAP) office.

The Associate Contracts Analyst will work with all levels of the Judicial Council of California (JCC) staff and managers to administer facilities-related contract documents: 1) Analyze service work orders, work orders, and change orders for contract compliance, and enter internal encumbrances into the Financial Information System for California (FI$Cal) system; perform FI$Cal purchase order close outs; 2) Draft, issue, and award work orders, contract extensions, and other facility-related contract documents for master agreements and Leveraged Procurement Agreements (LPAs), and enter procurements into the FI$Cal system; 3) Draft and administer facility-related solicitations for recurring ID/IQ contracts and LPAs in accordance with JCC policies and within funding constraints; provide administration assistance for other types of solicitations; 4) Participate in the vendor management program; 5) Provide facility-related contractual support; and 6) Provide general administration, including responding to Public Access to Judicial Administrative Records requests related to facility-related contracts and training.

The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

• Analyze service work orders, change orders, and internal encumbrances for contract compliance; Enter procurements into the FI$Cal system; Perform FI$Cal purchase order (PO) close outs.
• Receive requisitions via FI$Cal or close outs via e-mail from supervisor and log them into the Assignment Tracker; review requisition attachments and close outs for accuracy and completeness of documentation.
• Draft, issue, and award work orders, contract extensions, and other facility-related contract documents for ID/IQ contracts and LPAs as assigned.
• Receive assignments via FI$Cal and review requisition attachments for accuracy and completeness of documentation; communicate with Facilities Services staff regarding any missing, unclear, or incorrect information.
• Draft and administer facility-related solicitations for ID/IQ contracts and LPAs in accordance with JCC policies and within funding constraints; provide assistance for other types of solicitations.
• Draft solicitation documents, including the Request for Proposals (RFP)/Request for Qualifications (RFQ) scope, events schedule, and other documents so they provide potential proposers a clear understanding of the requested services or products, and so the documents meet all of the needs of the requester and conform to the agency’s policies, standards, and guidelines; communicate and coordinate with Legal Services.
• Assist with the Vendor Management Program to identify and encourage robust competitive bidding.
• Maintain a list of current, former, and potential vendors by specialty for use during solicitations; analyze potential bidders for suitability of specific work; and encourage them to bid.
• Provide facility-related contractual support.
• Respond to FSO requests for contractual support, individually and as part of a team.
• Provide general administration, including responding to Public Access to Judicial Administrative Records (PAJAR) requests related to facility-related contracts and training.
• In accordance with Rule of Court 10.500, respond to PAJAR requests from external stakeholders ensuring that responses are complete, accurate, and timely.
   

Other Duties and Responsibilities:

• Attend Month-End and Year-End meetings as needed.
• Complete required FI$Cal and Judicial Council training as needed.

Qualifications

Bachelor’s degree, preferably in business, finance, accounting, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four (4) years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Two (2) years as a Fiscal Services Coordinator working in the procurement or accounting function with the Judicial Council of California or two (2) years of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Coordinator in a California superior court or California state-level government entity.

Desirable Qualifications

• Experience with technical contracting in a state environment.
• Experience working with FI$Cal or similar ERP system(s).
• Intermediate to advanced writing and formatting skills in Microsoft Word and Excel.
• Intermediate to advanced scheduling skills and experience hosting conference calls.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on October 7, 2026. However, this position is Open Until Filled.

To complete an online application, please click the Apply to Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Pay and Benefits

Salary Range: $6,909 - $9,673 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this temporary reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions:

1. What interests you about this opportunity?