Administrative Specialist

Overview

The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Facilities Services office.

The Administrative Specialist will provide a variety of clerical and general administrative support duties in the coordination of projects and programs for the Facility Operations unit. The incumbent supports administration of internal programs and processes and procedures associated with the budget, employees and major programs of the Facility Operations unit. Duties include data entry; collecting, formatting, and distributing reports; drafting correspondence; coordinating meetings and arranging travel and processing travel expense claims; prepare agendas; take meeting minutes; and other tasks as assigned. This position also provides administrative support to the Principal Manager of the Facility Operations unit.

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

• Provide general administrative support to the unit’s Principal Manager and unit staff.
  • Extensive calendar management using MS Outlook, with particular emphasis on scheduling meeting requests; resolving scheduling conflicts, shifting appointments and meetings in consultation with other parties as needed. Independently and proactively identifies calendar conflicts on short and long-term basis.
  • Frequent use of MS Outlook, MS Excel, PowerPoint and Word requiring high-level proficiency and extensive knowledge of application's functionalities.  Periodic use of Visio, requiring above-average proficiency in use and familiarity of applications' functionalities; working knowledge of Access, for use on an as-needed basis.
• Billing/Invoice and Contract Administration.
  • Use Fi$cal for contract administration and invoice processing.
  • Routing of invoices for approval. Log invoices into Fi$cal and work with budget analyst to put invoices on track to be paid timely.  Research, when required, in order to confirm billing and fund code are correct and is as stated in the contract.
• Assist with contracting tasks.
  • Create and submit requisitions in Fi$cal.
  • Tracking and administration assistance of contract amendments.
• Research and Report Development.
  • Research information for various work product or background references via staff inquiries, internet/intranet search, network drives, CAFM, and other information sources.  Incorporation of data and editing multiple sources of information into reports of moderate complexity.
     

Qualifications

EDUCATION AND EXPERIENCE
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate’s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on July 26, 2026.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Pay and Benefits

$5,614 - $7,858 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility
   

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. Please describe what interests you about this job and why you believe it is a good fit.