Administrative Specialist

Overview

The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Center for Families, Children & the Courts.

The Administrative Specialist performs, in addition to providing daily administrative support for the AB 1058 Child Support Commissioner (CSCs) and Family Law Facilitator (FLFs) Program unit, a range of logistics and coordination activities, including assisting in the midyear and base allocation budget process by distributing and collecting approximately 110 court questionnaires, exhibits, and contract deliverables. The position also prepares, reviews, and enters up to 200 annual requisitions for purchase orders and contracts in FI$Cal, tracks and receives up to 2,400 invoices annually from courts, reconciles receivables in Fi$Cal, ensures that correct Chartfields are incorporated on all supporting documents, and verifies expenditures to assist in cost analysis. The position also assists in coordinating and organizing the annual AB 1058 in-person or remote training conference for 450 court professionals by drafting communications to attendees, organizing workshop materials, supporting webinars and other remote convening technology, receiving and tracking registration fee payments, and related logistical activities.

The Administrative Specialist tracks courts participating in the alternative timekeeping methodology, Rolling Time Studies (RTS) to ensure that courts are fully informed of the tracking week and provide support to participating courts as needed. Additionally, this position maintains and updates multiple mailing and distribution lists and listservs to ensure efficient dissemination of program correspondence and tracks new CSCs and FLFs to provide them with resources and information about the program.
The position coordinates with the Department of Child Support Services to ensure that AB 1058 CSCs have access to the internal guideline calculator necessary to conduct local hearings. The position interfaces with child support commissioners, family law facilitators, court executive officers, other court personnel, and non-court professionals. This position works under direct supervision.

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. The San Francisco office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

• Provide administrative operational support to the Judicial Council AB 1058 CSC and FLF Program Unit. (Note: In addition, annually enter conference dates onto the Tentative Master Calendar and request entry of same to the JC Master Calendar). 
• Maintain and update the unit calendar and shared division calendars.
• Draft, format, disseminate, (subject to unit review) and file a variety of e-mail, memoranda, letters, etc. related to the Program to the CSCs, FLFs, court contacts, and stakeholders. 
• Provide administrative support to the annual base and midyear grant fund allocation processes for the AB 1058 CSC and FLF Program.
• Specialized administrative support, logistics, and coordination activities in support of conferences, distance education, and specialized programs, including the large-scale annual AB 1058 Child Support Training conference.
• Administrator of the California Department of Child Support Services’ (DCSS) Internal Guideline Calculator (IGC) Child Support Enforcement (CSE).
• Electronic Requisitions of Purchase Orders (POs) including Office Supplies.
• Assists in creation or modification of Judicial Council forms related to Child Support. 
• Miscellaneous Tasks and Projects.

Qualifications

MINIMUM QUALIFICATIONS 
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate’s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.
 

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
 

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by June 12, 2026. However,this position is Open Until Filled. This position requires the submission of our official application, responses to the supplemental questions, and a resume. 

To complete an online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260

Pay and Benefits

$5,614 - $7,858 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this temporary reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:
 

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs 
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility
   

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1.  Please explain why you are interested in this position.
2. Please describe your experience scheduling, coordinating and supporting group meetings and training, both in person and online.