Request for Proposal

Fleet Vehicle Management Services

  • Status
    Awarded
  • Deadline
  • ID#
    JCC-2023-11-SB

Description

The Judicial Council of California (Judicial Council), the 58 superior courts, 6 appellate courts, the Supreme Court of California, and the Habeas Corpus Resource Center are collectively referred to as judicial branch entities or JBEs; or individually as a JBE. The Judicial Council, chaired by the Chief Justice of California, is the chief policy making agency of the California judicial branch. This request for proposal (RFP) is being issued by the Judicial Council for the Judicial Council and for the benefit of all other JBEs as referenced above.

The Judicial Council is seeking proposals from qualified companies (Proposer) to provide fleet vehicle services under the terms of a Master Agreement with the potential to provide fleet vehicle services to all JBEs. These services will include vehicle leasing, fleet vehicle management, fleet telematics program, and insurance/accident management services. The Judicial Council intends to award one Master Agreement. The Proposer will be asked to bid 36, 48, and 60 month term leases. The term of the Master Agreement will be for five (5) years with the Judicial Council’s right to extend the term of the Master Agreement for one additional year. As stated above, the Master Agreement may be used by all JBEs, including the Judicial Council. For vehicle leases, Proposers must submit fixed prices for orders placed during the first year of the Master Agreement. At the beginning of each contract year, the Judicial Council will allow a change in vehicle lease prices only, subject to restrictions.

This RFP has a Mandatory Pre-proposal Conference, via Teams meeting, on May 11, 2023 at 1:00PM.

Questions should be directed to solicitations@jud.ca.gov and must be received no later than 3:00 pm Pacific Time, May 3, 2023.

Proposals must be received by the Judicial Council no later than 1:00 pm, Pacific Time, May 23, 2023.

Further details regarding the solicitation are set forth in the RFP No. JCC-2023-11-SB and related documents provided below:

Attachments

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers. Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract. Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.