Administrative Coordinator

  • Job Id: 6473
  • Full/Part-Time: Full-Time
  • Location: San Francisco
  • Office: Center for Families, Children and the Courts
  • Department: FLTF Reimbursable
  • Salary: $5,760.00 to $8,063.00 per month
  • Regular/Temporary: Regular
  • Deadline: August 4, 2025
  • Posted: July 17, 2025
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Overview

The Judicial Council of California is accepting applications for the position of Administrative Coordinator for the Family Law Trust Fund Reimbursable unit in the Center for Families, Children & the Courts.

The Administrative Coordinator provides review and quality control for the grant accounting functions including invoice payment and travel expense claims and acts as liaison to accounting staff in Branch Accounting and Procurement. Reviews grant budgets and allocations and performs a second level review of procurements submitted office-wide by Administrative Specialists. Maintains, summarizes, and reports on grant-funded staff time records for Senior Budget Analyst. Troubleshoots problems in procurement and invoice processing and assists analyst and administrative staff in maintaining timely accounting procedures. Develops procedures and approves materials for conference and meeting logistics including travel and lodging.

THE JUDICIAL COUNCIL

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. The office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s San Francisco office and reside in the areas surrounding this location. Beginning January 2025, employees will work in the office at least two days per week.
 

Responsibilities

• Perform a second level review of allocations and procurements submitted office-wide by Administrative Specialists. Provide review, oversight and quality control for all Office procurements and accounting functions including invoice payment and travel expense claims, and act as liaison to accounting staff in Branch Accounting and Procurement.
• Trains Administrative Specialists and others on procurement and invoice process.
• Directly review quality of CFCC procurements submitted before review by Office Director.
• Review, analyze and report on grant-funded personnel and other expenditures for Senior Budget Analyst. 
• Support Office Leadership team in personnel and space management functions.
 

Qualifications

EDUCATION AND EXPERIENCE 

Three (3) years of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.).

OR

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California Superior Court or California state-level government entity.

Other Information

Please note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on August 4, 2025. This position requires the submission of our official application and a resume

To complete an online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. 

Pay and Benefits

Salary Range: $5,760 - $8,063 per month

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs 
• CalPERS Retirement Plan
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
 

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

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