Associate Fiscal Analyst

Overview

The Judicial Council of California is accepting applications for the position of Associate Fiscal Analyst in the TCAS Payroll Financial Services unit for the Branch Accounting and Procurement (BAP) office.

This role reports to the Fiscal Supervisor within the Payroll Financial Services team. The main duties involve supporting designated trial courts with their daily payroll tasks, such as processing of post payroll activities, managing accounting entries, analyzing and reconciling general ledger accounts, and preparing payroll-related financial reports. This Associate Fiscal Analyst specifically works with courts that use payroll systems other than Phoenix HR/Payroll. The position also assists Fiscal Analysts with tax-related tasks (e.g., deposits, etc.) and new hires reporting for the Phoenix/HR Payroll courts.  

The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s Sacramento office at least two days per week, based on their office leader’s direction, and reside in the area surrounding this location. 
 

Responsibilities

• Research discrepancies and coordinate resolution with trial courts and TCAS GL&R unit
• Record payroll data in the Phoenix system
• Complete fiscal year-end accrual and adjustment entries
• Review general ledger liability and related cash accounts, and employee accounts receivables for variances between payroll files, vendor payments, employee collections, and banking entries
• Prepare and/or process adjusting journal entries when necessary
• Perform Open Item Management process to clear reconciled entries in the general ledger liability accounts
• Assist trial courts with processing vendor payments and Fiscal Analyst with completing the Third-Party Remittances (TPR) activities for courts using the Phoenix HR/Payroll System
• Assist Fiscal Analyst and trial courts to prepare benefit and insurance reconciliations
• Print and mail employee checks and remuneration statements for courts using the Phoenix HR/Payroll system
• Ensure the check room remains stocked with printing and delivery supplies; ensure mail room equipment is working properly
• Monitor and confirm net pay payroll transactions and positive pay files using Bank of America CashPro; research any notifications, exceptions, or employee payment issues (e.g., check encoding errors, ACH rejects, or non-receipt of payment)
• Assist Fiscal Analyst with preparing, completing, and processing quarterly tax activities
• Provide on-going end-user training and knowledge transfer to trial courts and internal customers

Other Duties and Responsibilities

• Attend cross unit meetings - as needed
• Back-up assistant during Phoenix HR Payroll Deployments - as needed
• Complete required training hours – as required by policy

Qualifications

EDUCATION AND EXPERIENCE
Bachelor’s degree, preferably in business, finance, accounting, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Two years as a Fiscal Services Coordinator working in the procurement or accounting function with the Judicial Council of California or two years of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Coordinator in a California Superior Court or California state-level government entity.

Desirable Qualifications:

• Working knowledge of payroll accounting and general ledger account analysis
• Enterprise Resource Planning (ERP) system experience
• Ability to interpret and properly apply payroll rules
• Ability to interact professionally at all levels with internal and external customers
• Exceptional written and verbal communication skills
• Proficiency in using Microsoft Office Suite, specifically Word, Excel, PowerPoint, Teams, and SharePoint

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position is Open Until Filled and requires the submission of our official application, a resume and a response to the supplemental question. To ensure consideration of your application for the earliest round of interviews, please apply by July 16, 2025.

To complete an online application, please click the Apply for Job button.
                                                                                                            
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. 

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Pay and Benefits

$6,708 - $9,391 per month

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain why you’re interested in this position and what skills you’d bring to it.