Senior Facilities Analyst, Real Estate

Overview

The Judicial Council of California is accepting applications for the position of Senior Facilities Analyst, Real Estate for Facilities Services.

   
The Senior Facilities Analyst (SFA) in the Real Estate Unit serves as the Judicial Council’s representative in negotiating and executing a variety of real estate agreements, including leases, licenses, property acquisitions and dispositions, easements, permits, and memorandum of understanding (MOUs), among others. The SFA is also responsible for managing the judiciary’s property portfolio to meets its real estate needs. Key duties including conducting due diligence, negotiating, and documenting agreements.

With extensive experience and expertise, the SFA provides leadership in implementing real estate initiatives that support judicial branch facility operations, such as revenue enhancement and cost reduction efforts, as well as preparing and presenting policy and procedural documents.

 
The SFA position operates independently with minimum supervision, collaborating with a wide range of stakeholders. This role interacts regularly with Judicial Council staff, court personnel, county staff, as well as real estate professionals including brokers, appraisers, surveyors, title and escrow officers, and members of the public. 

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s San Francisco or Sacramento office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning January 2025, employees will work in the office at least two days per week.
 

Responsibilities

• Represents the Judicial Council in negotiating space agreements, including lease or license contracts, with government agencies, private sector landlords, property managers, and real estate agents. The Judicial Council acts both as a tenant in third-party owned properties and as a landlord/lessor for state owned properties:
  • Assess space requirements and evaluate the needs of both the court and the Judicial Council
  • Review court occupancies and ensure all court third-party occupants are identified.
  • Research rental rates and vacancies in the local real estate market and conduct property tours.
  • Lead negotiations with landlords or tenants for new lease or license agreements, as well as renewals. 
  • Draft lease or license agreements in collaboration with other internal stakeholders as needed including legal counsel to finalize business terms, with project managers for leases involving tenant improvements, and with Risk Management to address insurance requirements. 
  • Serve as the primary subject-matter expert or lease or license-related issues, offering guidance and support to the landlords, tenants, courts, other Facilities Services units, and Judicial Council offices. 
• Represent the Judicial Council in property acquisitions and dispositions involving government agencies and private sector entities:
  • Review capital project requirements and collaborate with the internal project team, including the Project Manager, Planner, and CEQA Analyst, to define and assess site criteria.
  • Engage real estate broker to assist with site search activities and develop marketing strategies for properties listed for sale.
  • Conduct comprehensive real estate due diligence, including ordering and analyzing appraisals, title reports, encumbrance documents, and environmental site assessments. Collaborate with property owners and title officers to resolve title encumbrance issues. Review and plot legal descriptions, and coordinate with surveyors and engineers to prepare accurate legal descriptions and plats. Work with relocation consultants when necessary.
  • Lead complex negotiations on agreements related to terms, easements, and other property rights.
  • Research and prepare briefing documents to obtain internal approvals from management and committees, as well as State Public Work Board approval. 
  • Research and prepare briefing documents in support of legislative authorization for sale of judicial branch facilities
  • Coordinate escrow closing, including finalizing closing documents, and requesting funds, followed by post-closing actions such as obtaining title insurance policies.
• Special projects:
  • Manage special projects as they relate to court needs or the uses of Judicial Council space. Includes reviews of existing transfer or acquisition documents, preparation of new agreements, coordination with internal teams as well as affected courts.
  • Assist in preparation of the budgets for the Real Estate unit including due diligence costs, rent issues, land acquisition funds on capital projects.
  • Manage amendments to the transferred property agreements such as Transfer Agreements (TAs) or Joint Occupancy Agreements (JOAs) as a result of a property exchange associated with a Capital Project, to correct any miscalculations or to change an exclusive use of space from the existing Transfer Agreements or Joint Occupancy Agreements. 
• Preparation of various briefing documents, reports, policy documents, and make presentations:
  • Conduct research, prepare memoranda, briefing documents, policy documents, PowerPoint presentations.
  • Make presentations to various groups: co-workers, working groups, committees, courts, county Board of Supervisors, City Councilmembers, Department of General Services, Department of Finance, State Public Works Board.
• Contribute to the design, testing, documentation and implementation of various new and updated systems and procedures within the Judicial Council as the apply to the Real Estate unit:
  • Contribute to the design, testing, documentation and implementation of various new and updated systems and procedures within the Judicial Council as they apply to the Real Estate unit. 
     

Qualifications

Bachelor’s degree, and four (4) years of professional experience providing analytical and technical support to facilities management. Possession of a bachelor’s degree in a directly related field such as environmental science, biology, engineering, real estate, etc. may be substituted for one of the years of experience. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Master’s degree in a directly related field such as architecture, civil engineering, or construction or building management, and one (1) year of experience in providing analytical and technical support to facilities management.

OR

One year as a Facilities Analyst, in the assigned field, with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of Facilities Analyst in a California Superior Court or California state-level government entity.

LICENSING AND CERTIFICATIONS 
− Valid driver’s license, as assigned. 
− Positions assigned to real estate must possess a current California Real Estate Sales Associate or Broker’s license.
 

Other Information

Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

How To Apply

This position will remain Open Until Filled and requires the submission of our official application and a resume.

To complete an online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
 

Pay and Benefits

$7,710.00 - $11,565.00 per month
(Starting salary will be $7,710.00 per month)

Some highlights of our benefits package include:
• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• Flex Elect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
 

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions:

1. Do you have a valid California driver’s license? 

2. Do you have a California Real Estate Sales Associate or Broker’s license?