Project Manager, Facilities

Overview

The Judicial Council of California is accepting applications for the position of Project Manager for the Facilities Services office. 

  
Under supervision, the Project Manager exercises independent judgement with the planning, design, and construction of renovation and improvement projects of all scopes and sizes. Incumbents are responsible for budget and schedule tracking, design management, and/or project administration. Workload and count will vary based on project complexity, but generally this position will manage 12-20 projects concurrently. Today, these positions are required to manage and average of 8.6 projects per years, with an estimated value of $5.6 M approved by the Trial Court Facilities Modification Working Group. Work includes the necessary processes and procedures to develop and manage the execution of Facility Modifications (FM) projects include but are not limited to minor construction, tenant improvements, system and infrastructure renewal, and equipment and replacement. 

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.
 

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in person at the Judicial Council’s San Francisco, Sacramento, or Southern California office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning in September 2024, employees will work in the office at least one day each week. Beginning in January 2025, employees will work in the office at least two days per week.
 

Responsibilities

• FM Project Execution and Management:
- Coordinate building access and hours of services between court and county customers and FM contractors, subcontractors, and other support services. 
- Manage and participate in project kick-off meetings with all project stakeholders.
- Perform site walks to validate contractor performance and quality of work. 
- Coordinate permit and inspection support from internal and external agencies.
• Communication on FM Projects:
- Meet with court, county, contractors, and other customers to evaluate project needs and requirements.
- Coordinate and hole FM project meetings to provide project status, coordination of schedules, and deliverables.
- Develop and submit FM project reports to senior management.
- Use CAFM, PROGEN, MS Project and other software tools to maintain project status is properly tracked and managed.
- Coordinate building access and hours of service between court and county customers and FM contractors, subcontractors, and other support services. 
- Facilitate Lessons’ Learned meetings with all key stakeholders upon project completion, Notate information within appropriate databases.
• FM Development and Estimating:
- Develop detailed project scope for execution of FM projects.
- Document scope and develop preliminary cost estimate documentation. 
- Perform site inspection and project development scope of work.
- Perform critical review of project estimates in comparison with real work project conditions and requirements. Update system documentation appropriately.
- Coordinate and manage project designs.
• FM Contracting:
- Develop RFP, RFQ, and RFI documents in accordance with the JCC contracting policy.
- Develop and manage contract selection process and document appropriate award justification.
- Award FM contracts.
- Manage funding allocation, project budgets, and approvals for disbursement of FM funds.
• Project closeout:
- Develop individual project close-out requirements based on JCC guidelines.
- Review requirements with contractors during initial site walks and project estimating discussions.
- Receive and validate accuracy of submittal documentations upon receipt. 
- Confirm that appropriate permits and warranties are in place and enforceable.
- Provide the close-out documentation package to the appropriate parties within JCC and the court.

Qualifications

Bachelor’s degree, preferably in architecture, engineering, building engineering or construction management, and four (4) years of construction/project management experience. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis. 

OR

Four years as a Facilities Management Administrator with the Judicial Council of California or four years of experience performing the duties of a class comparable in the level of responsibility to that of a Facilities Management Administrator in a California Superior Court or California state-level government entity.

LICENSING AND CERTIFICATIONS

• Valid driver’s license, as assigned. 

Other Information

Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

How To Apply

This position will remain Open Until Filled and requires the submission of our official application, a resume and a response to the supplemental question.

To complete an online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Pay and Benefits

$9,471.00 - $11,847.00 per month

(Starting salary will be $9,471.00 per month)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying mass transit costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• Flex Elect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions:
   
1. Do you have a valid/current driving license?