Contracts Analyst (Fiscal Analyst)

Overview

The Judicial Council of California is accepting applications for the position of Contracts Analyst (Fiscal Analyst) in the Procurement Non-Facilities Contracts unit for the Branch Accounting and Procurement (BAP) office.
This Contracts Analyst collaborates with all levels of Judicial Council staff and leadership to 1) draft and administer solicitations for services in accordance with JCC policies and within funding constraints; 2) draft, issue, and award contracts, purchase orders, work orders, amendments, and other related agreements; 3) provide contractual support, as needed; and 4) provide general administration, including responding to requests for public information related to agreements.

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.
 

Responsibilities

• Draft and administer solicitations, including Requests for Proposals or Requests for Quotes ("RFx"), for services in accordance with applicable contracting manual requirements.
• Draft solicitation documents including the RFx, RFx Schedule, Statement of Work, Contract Terms and Conditions, and other documents so that they provide potential proposers a clear understanding of the requested services or products, and ensure the documents meet all of the needs of the requestor and conform to policies, standards, and guidelines.
• Compile a list of potential proposers using input from the Project Manager and/or by searching the internet.
• Draft, issue, and award contracts, work orders, amendments, intra-branch agreements, and other agreements ("contract documents") as assigned. Assigned contracts are for any non-facility-related services (excluding goods) which the JCC may need. These contracts may be with, but are not limited to, individual proprietors, suppliers/vendors, counties, superior courts, and legal firms.
• Review contract assignment documents first to ensure necessary approvals are provided; hard copy funding documents are routed to Budget Services and Accounting Services and electronic requisitions to Accounting Services for approval, as appropriate, if funds are to be encumbered.
• Review the specifications for the project and determine the type of contract and language that best meets the needs of the JCC and the requestor. Draft the specifications/scope of work and the related terms and conditions and finalize the contract documents.
• Provide contractual support, as needed, including contract interpretation.
• Communicate with JCC Project Manager and others to capture or clarify objectives and research industry standards or prior history to ensure understanding of requirements and to obtain necessary approvals, before finalizing any solicitation or contract documents.
• Provide general administration, including responding to requests for public information related to contracts and training.

OTHER DUTIES AND RESPONSIBILITIES

• Attend status meetings with internal customers
• Complete all Judicial Council required annual trainings and webinars.
   

Qualifications

Bachelor’s degree, preferably in business, finance accounting, or a directly related field, and three (3) years of professional experience in accounting, finance, budgetary, or contract administration. An additional four years of professional experience in the assigned function as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.  

OR

Juris doctor, Master of Business Administration, or master’s degree in a directly related field for the assigned discipline such as finance or accountancy.

OR

Two years as an Associate Fiscal Analyst, in the assigned field, with the Judicial Council of California or two years of experience performing the duties of a class comparable in the level of responsibility to that of an Associate Fiscal Analyst in a California Superior Court or California state-level government entity.
 

DESIRABLE QUALIFICATIONS:

• Experience with technical contracting in a state environment.
• Knowledge of various procurement methodologies.
• Intermediate to advanced writing and formatting skills in Microsoft Word and Excel.
   

Other Information

Please Note: If you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position is open until filled. However, to ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Wednesday, November 26. This position requires the submission of our official application, and a resume.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Pay and Benefits

$7,513 - $11,270 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this temporary reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• Flex Elect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
   

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions:

1. Please explain why you are interested in this position and what skills you will bring to it.