Associate Facilities Analyst

Overview

The Judicial Council of California is accepting applications for the position of Associate Facilities Analyst with the Facilities Services office.

The Associate Facilities Analyst is responsible for overseeing the judicial branch leased and owned real estate contracts for court facilities and administrative offices; including statewide property metric reporting. Key responsibilities include ensuring contract compliance; managing, tracking, analyzing, forecasting and reporting incoming revenues and rent expenditures. The Associate Facilities Analyst will review and interpret contract terms and requirements, communicate with landlords and service providers to resolve issues including those not explicitly covered in agreements, and recommend or draft proposed contract language to support portfolio management. Additional duties include conducting research, collecting and analyzing data, and overseeing various real estate services contracts.

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

Manage real estate leases and licenses to ensure ongoing compliance with contract terms and conditions.

• Receive, review and process all newly executed leases and licenses, and related documents; log transaction in CAFM (Computer Aided Facility Management) program. Notify appropriate units within Facilities Services, as necessary.
• Manage rent payables and rent receivables.
• Review newly executed leases to determine rent and other payment obligations; abstract leases; determine payment schedule dates and amounts; summarize rent requirements; consult fiscal analyst to obtain correct account coding; enter into CAFM database all rent schedules, amounts, remit to and cost code information, validate the data, activate payment schedules as needed. 
• As landlord: Review newly executed leases/licenses/amendments to determine rent and other payment obligations; coordinate with tenant if they have questions about where to send payments, payment amounts, and payment schedules; determine payment schedule dates and amounts; summarize rent requirements; consult fiscal analyst to obtain correct account coding; enter rent schedules into Revenue Rent Roll Schedule (an Excel spreadsheet), including amounts, remit to and cost code information; validate the data.

Owned property administration.

• Review owned property contracts and related documents governing the JCC’s acquisition, use, and disposition of owned property, including Transfer Agreements, Purchase & Sale Agreements, MOUs, Project Agreements, JOAs, Deeds, closing statements and escrow instructions, title reports, assessor parcel maps, etc.
• Validate data in CAFM acquisition, disposition and building records and request updates if the record does not accurately reflect the transaction.  
• Abstract (summarize) owned property contract provisions; or, if abstract was completed by outside legal counsel, review for accuracy and current conditions or updates. 

Provide financial and other reporting metrics for leased and owned property portfolio.

• Provide fiscal year-end accruals for rent and other expenses owed in the past fiscal year which are still unpaid; and for revenue due in the past fiscal year, which has not been collected.
• Prepare expense and revenue accrual spreadsheets according to budget unit’s requirements. For expenses, review upcoming lease transactions for potential retroactive payments due; review unpaid owned property assessments; review operating expense reconciliation statuses for leases to determine if there is potential for retroactive adjustments. For revenue, review all rent data tracked and reconcile any final year-end receivables with accounting; review any miscellaneous receivables pending. List all estimated accruals by lease, with description and explanation of accrual amount.

Qualifications

EDUCATION AND EXPERIENCE
Bachelor’s degree, preferably in real estate, engineering, environmental science, building/construction/inspection, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four (4) years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Two (2) years as a Facilities Specialist with the Judicial Council of California or two (2) years of experience performing the duties of a class comparable in the level of responsibility to that of a Facilities Specialist in a California superior court or California state-level government entity.
 

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
 

How To Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on January 18, 2026.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Pay and Benefits

$6,909 - $ 9,673 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
•  Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. Please describe what interests you about this job and why you believe it is a good fit.