Associate Analyst (Limited Term)

Overview

The Judicial Council of California is accepting applications for an Associate Analyst to join the Center for Families, Children & the Courts (CFCC). The Associate Analyst position is a temporary, full-time, limited term assignment for a duration of no more than two years, and no later than June 30, 2027, contingent on the availability of funds. 

CFCC serves the Judicial Council and eight of its advisory bodies to improve the administration of justice for children, youth, parents, families, victims of domestic violence, self-represented litigants, and court users with limited English proficiency. CFCC also supports Tribal-State programs and Collaborative Justice Courts.

Under the direction of the Supervising Analyst, the Associate Analyst position will provide paraprofessional analytical support activities involving basic research, analysis preparation, data collection, and assist with policy/procedure development in support of the Court-Appointed-Counsel Match project. The Associate Analyst is a part of the Court-Appointed Dependency Counsel team implementing the Federally Funded Dependency Representation Program (FFDRP), the Federal Title IV-E Dependency Counsel match funding, approved by the Judicial Council for fiscal year 2019-20 and on-going.

Specific duties of the Associate Analyst position include: preliminary analysis of FFDRP program data; intake, evaluation, triage, and coordination of internal invoice processing workflow; preliminary analysis of streamlined and standard invoices to ensure compliance with Federal Title IV-E guidelines; updating and maintaining electronic data reporting systems for grant monitoring and financial and statistical reporting; providing technical assistance to legal services organizations and court staff on grant requirements and program compliance; assisting with the development, review, modification, and implementation of FFDRP forms, policies, and procedures; and assisting with developing and implementing project management tools to be employed by all unit projects in OneDrive and SharePoint and other Office 365 applications.

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

Responsibilities

• Under the direction of the Supervising Analyst, perform preliminary analysis to support the Title IV-E Match program budgeting and procurement process; grant expenditure and monitoring; and financial reporting.
• Provide technical assistance to courts and legal services organizations related to eligibility, funding, and reporting questions and issues.
• Perform preliminary analysis of FFDRP streamlined and standard invoices to ensure that expenditures are eligible for and in compliance with the Policy Manual and all other federal guidelines for Title IV-E match reimbursement. This includes compiling and reviewing data to compare expenditures claimed by participating providers against their individual budgets, conducting research to verify that expenditures comply with programmatic guidelines for specific expenses, including personnel, operating, travel, and training.
• Maintain and apply knowledge of the federal Child Welfare Policy Manual and other federal communications which provide eligibility parameters for the program. Analyze vendor activity through FFDRP invoices to ensure compliance with Title IV-E and FFDRP eligibility guidelines.
• Assist senior program staff in the development and implementation of electronic data reporting systems for grant monitoring, financial and statistical reporting, and internal workflow.
• Provide technical assistance to legal services organizations, and court staff on grant requirements and program compliance.

Qualifications

EDUCATION AND EXPERIENCE: 
Bachelor’s degree, preferably in public administration, research methodology, business administration, communication, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on April 21,2025. However, this position will remain open until filled.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.

Pay and Benefits

$6,708 - $9,391 per month

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. Please explain why you are interested in this position.
2. Provide an example where you have successfully managed a high-profile project.
3. Please describe your experience in reviewing, validating, and processing vendor invoices and/or contracts and tracking expenses and/or program deliverables. Describe the steps that you went through to validate invoices prior to payment.