Analyst (Limited Term)

Overview

The Judicial Council of California is accepting applications for the position of Analyst for the Center for Families, Children & the Courts (CFCC). 

The Analyst position is a regular, full-time, limited term assignment for a duration of no more than three years.

CFCC serves the Judicial Council and eight of its advisory bodies to improve the administration of justice for children, youth, parents, families, victims of domestic violence, self-represented litigants, and court users with limited English proficiency. CFCC also supports Tribal-State programs and Collaborative Justice Courts.

This Analyst position will provide journey-level, professional, and analytical support to the Court-Appointed-Counsel Match project. The Analyst is a part of the Court-Appointed Dependency Counsel team implementing the Federally Funded Dependency Representation Program (FFDRP), the Federal Title IV-E Dependency Counsel match funding, approved by the Judicial Council for fiscal year 2019-20 and on-going. This position is responsible for implementation and on-going project management of specific areas of this complex program.

The Judicial Council
The Judicial Council of California is the policymaking body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s San Francisco or Sacramento office and reside in the areas surrounding these locations. Beginning January 2025, employees will work in the office at least two days per week.

Responsibilities

• Administer Title IV-E Match program budgeting and procurement process, grant expenditure and monitoring, and financial reporting.
  • Collaborate with California Department of Social Services (CDSS) staff to ensure grant awards and contract templates are within Inter Branch Agreement and JCC protocols.
  • Analyze monthly expenditure and services reports.
• Maintain subject matter expertise in the federal Child Welfare Policy Manual and other federal communications which provide eligibility for the program. 
  • Perform analysis of FFDRP invoices to ensure that expenditures are eligible for and in compliance with the Policy Manual and all other federal guidelines for Title IV-E match reimbursement.
  • Analyze, recommend and present eligibility decisions on provider operations and billing to Senior Analyst, Supervising Analyst and Attorney II assigned to the team.
  • Maintain expertise in federal regulations through participation in webinars and review of all federal updates and communications on the program.
• Provide project management to the Title IV-E Match program development, implementation, and administration.
  • Research and become versed in Title IV-E eligibility requirements for children and parents and special program requirements for attorneys to receive match funds, including eligible expenses for reimbursement.
  • Develop program content using policy analysis of Title IV-E eligibility, incorporating Judicial Council policy and procedure. 
  • Operating under the lead of the Senior Analyst, create and maintain programmatic guidelines to administer and manage the IV-E match.
• Develop and implement electronic data reporting system for grant monitoring, financial and statistical reporting.
  • Collaborate with contract software developers to revise current case management system for dependency counsel reporting to encompass requirements for Title IV-E invoicing and reporting.
  • Analyze data and produce quality control analyses and recommendations on the integrity of information entered.
  • Develop and maintain data collection protocol for providers using non-JCAT case management system; periodic review of submissions to ensure compliance with protocols.
• Serve as liaison with CDSS, legal services organizations, and court staff to provide technical assistance on grant requirements and program compliance.
  • Research and analyze program data reported by legal services organizations, contact and assist providers with grant compliance issues.
  • Draft communications to court leadership, dependency attorney providers, CDSS, Children’s Bureau, and other stakeholders.
  • Provide in-person training and technical assistance to courts and providers through meetings, conference calls, and webinars.
• Develop and implement project management tools to be employed by all unit projects in OneDrive and SharePoint and other Office 365 applications.
  • Create and manage SharePoint/OneDrive site for all unit projects.
  • Develop and implement project management and portfolio management tools for group tracking and monitoring of projects.
  • Provide Supervising Analyst with ongoing reports on project status and deliverables.

Qualifications

Bachelor’s degree, and three (3) years of analytical experience in program analysis, development, implementation, research and/or evaluation. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR  

Master’s degree in a directly related field for the assigned discipline such as political science, public administration, statistics, mathematics, etc. that included qualitative and quantitative research.

OR

Two years as an Associate Analyst with the Judicial Council of California or two years of experience performing the duties of a class comparable in the level of responsibility to that of an Associate Analyst in a California Superior Court or California state-level government entity.
 

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position is Open Until Filled. Submission of our official application, a resume and a response to the supplemental questions is required. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Friday, November 8, 2024.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Pay and Benefits

$7,294 - $10,942 per month 

(Starting salary will be $7,294)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• Pretax Parking

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of one page.

1. Please explain why you are interested in this position.

2. Provide an example where you have successfully managed a high-profile project.

3. Briefly describe your interest in juvenile dependency issues.

4. Please describe your experience in reviewing, validating, and processing vendor invoices and/or contracts and tracking expenses and/or program deliverables. Describe the steps that you went through to validate invoices prior to payment.