Administrative Specialist, Talent Acquisition

Overview

The Judicial Council of California is accepting applications for the position of Administrative Specialist on the Talent Acquisition team in Human Resources. Our team strives to provide timely, responsive, and professional human resource management services reflecting best practices to California judicial branch employees and judicial officers, with the overarching goal of developing the California judicial branch as an employer of choice.  

The Administrative Specialist position provides daily administrative support for the recruitment functions of the Judicial Council Human Resources office with tasks such as interview coordination and scheduling, reviewing and posting job openings, and facilitating exercises and interviews. The position also provides general assistance to the HR office, as needed. If you are an organized administrative professional with a career interest in Human Resources and recruiting, and want to learn from experienced professionals, we would like to hear from you! The Judicial Council of California offers a team-based environment, work/life balance, and opportunities for career growth and development.

About the Judicial Council:
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California State justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and offers substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

Responsibilities

• Coordinate and schedule interviews and pre-interview exercises, accommodating in-person or virtual interviewing preferences or requirements.
• Assist with general recruiting processes and procedures by responding to general inquiries from hiring managers, applicants or others, and addressing or helping to resolve issues.
• Research, recommend and post jobs to various job sites and ensure that posting deadlines are met.
• Ensure timely communication with applicants through distribution of hiring packets and regret letters. 
• Track recruitment activity, monitor communications through Jobs@jud.ca.gov, update HRIS system with interview data, and process invoices through FI$CAL system in a timely manner.
• Provide general administrative and maintenance support to the HR office through phone coverage, ensure that conference rooms are clean and prepared for interviews, and print and collate materials for interviews, meetings, etc.

Qualifications

Education and Experience:
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate’s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Assistant with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California Superior Court or California state-level government entity.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by 5PM on November 24, 2025. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Pay and Benefits

$5,614 - $7,858 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions.  Please indicate for which employer you performed these functions.  Your answers should not exceed a total of three pages.

1. This job requires extensive calendar management, scheduling and communication with hiring managers and interview panel participants. Please describe your experience with coordinating schedules and tasks for multiple people or projects.