Administrative Specialist

Overview

The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Criminal Justice Services office.

The Administrative Specialist will provide administrative support to the Criminal Justice Services (CJS) program unit, as well as other units in the office as needed. This position will report to a Supervising Analyst. Duties include providing administrative support to CJS staff; preparation of notices, agendas, meeting minutes, and other meeting materials; assisting in the development, maintenance, and revision of California Rules of Court, and Judicial Council forms as needed; processing travel claims, report drafting, and purchase tracking; developing programs and other services to trial courts, advisory bodies, and other Judicial Council offices.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

Responsibilities

• Serve as the administrative support to the Collaborative Justice unit and CJS staff implementing various criminal justice programs related to behavioral health and the law. 
  • Maintain all rosters, contact information, and e-mail groups necessary to communicate with courts. 
  • Plan and schedule meetings, site visits and training´s. 
  • Prepare, provide and maintain archives of meeting materials in internal electronic filing system.
  • Attend meetings and training´s to facilitate attendees signing in and record minutes.
  • Review and process travel claims of meeting attendees.
  • Assist in organizing and updating program files including applications, contracts, amendments, project budgets and other materials.
• Provide administrative support and facilitation of special events, reports, meetings and presentations. 
  • Provide a selection of dates and locations for educational events and meetings. 
  • Monitor event registrations and compile attendee lists. 
  • Prepare web links, hard copies, PDF packages or other methods of distribution of materials as requested.
  • Update and archive curriculum and reference materials.
• Provide administrative support to the Collaborative Justice Courts Advisory Committee and its subcommittees which include the Mental Health Subcommittee and Racial Equity and Inclusion Subcommittees. 
  • Serve as a point of contact for lodging and travel questions.
  • Assist in the distribution of meeting materials. 
  • Facilitate the submissions and payments of travel claims.
  • Post the agenda and notice of meetings, ensuring that the rules are properly followed.
• Provide administrative support to all other non-legal units in CJS. 
  • Assist in site visit travel preparation for assigned CJS units.
  • Assist in the preparation of Judicial Council and legislative reports, including working with the Editing and Graphics Group, Office of 
  • Governmental Affairs and other relevant groups to ensure that reports are submitted in a timely and accurate manner.
  • Create procurement requests (requisitions and receipts) as needed.
  • Assist in ordering, distributing and storing office supplies 
     

Qualifications

Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.

Pay and Benefits

$5,614.00 - $7,858.00 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include: 

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year 
• Choice of Annual Leave or Sick/Vacation Leave 
• 1 personal holiday per year 
• Up to $130 per month reimbursement for qualifying commuting costs 
• CalPERS Retirement Plan 
• 401(k) and 457 deferred compensation plans 
• Employee Assistance Program 
• Basic Life and AD&D Insurance 
• Flex Elect Program 
• Pretax Parking 
• Long Term Disability Program (employee paid/optional) 
• Group Legal Plan (employee paid/optional) 
   

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00PM on November 20, 2025. 
 

To complete an online application, please click the Apply for Job button.
 

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. Why are you interested in a career in public service and what skills would you bring to the position?