Administrative Coordinator

Overview

The Judicial Council is the policymaking body for the trial and appellate courts of California. The Center for Judicial Education and Resources (CJER) is the Judicial Council office responsible for developing education and training for justices and judges of the California Supreme Court, courts of appeal, and trial courts, the leadership and staff of those courts, and Judicial Council staff.

This position is responsible for scheduling and executing project management and logistical tasks necessary for the successful delivery of education programs and products for judges, court managers, and court personnel. The role involves direct support of faculty and collaboration with attorneys and education developers involved in faculty training, recruitment, and course content development.

The incumbent coordinates efforts across various internal teams, including A/V Support Services, Distance Education and Media Production, meeting planning and contracting, program registration, printing, and mailing. They also provide comprehensive program management for live events, working closely with faculty and on-site personnel to ensure seamless delivery.

This position requires independent management of multiple concurrent programs or products and oversight of various delivery formats, including but not limited to: in-person conferences, statewide institutes, regional and local courses, webinars, online videos, podcasts, and videoconferences.

As part of the implementation of Judicial Branch Education Plans approved by the Judicial Council, this role includes full administrative coordination and project management responsibilities across multiple education initiatives. To meet budgetary and scheduling requirements, assignments may rotate among staff; therefore, the position requires the flexibility and capability to perform all related coordination duties as needed.

The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.
 

Responsibilities

• Monitor program budget. Establish program budget based on prefixed guidelines set by department supervisor and manager; monitor expenditures and notify management if/when costs will exceed budget allotment
• Prepare chart of program faculty for use on registration website and in confirmations
• Communicate with faculty on deliverables due per established program timeline, assist with registration and lodging/travel needs
• Receive pre-course surveys and ensure on-site distribution and post-program receipt from participants
• Prepare and submit information (program overview, financial information, faculty information, agenda, etc.) to registration to enable website development
• Monitor and manage course enrollment and communicate to stakeholders
• Collaborate with content partner to define nature and scope of program
• Monitor room block and provide meal count guarantees
• Determine and oversee printing and/or electronic delivery methods
• Oversee all program publicity and communication milestones
• Coordinate submission of information for posting to online calendar and event detail page.
• Enter all purchases associated with program (hotel, caterings, contract faculty, etc.) into the Fi$Cal system to generate purchase order.  Apply appropriate project codes
• Some travel required
   

Qualifications

Three (3) years of administrative support experience including some experience in area(s) of
assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper
management, etc.).

OR

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support
experience including some experience in area(s) of assignment (such as accounting, writing/editing,
database/spreadsheets, direct support to upper management, etc.). Additional directly related
experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the
Judicial Council of California or one year of experience performing the duties of a class comparable
in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal
Services Specialist in a California Superior Court or California state-level government entity.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. This position will remain Open Until Filled. To ensure consideration of your application for the earliest round of interviews, please apply by August 22, 2025.

To complete an online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.

Pay and Benefits

$5,760 - $8,063 per month

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.
 

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Why are you interested in the position?
2. Please indicate your level of proficiency with MS Excel, Outlook, and Word as beginner, intermediate, advanced, or none. Please specific how you have used advance features in each software.
3. Describe your experience in leading the coordination of a complex meeting and/or conference.  Please include the size of the meeting/conference and the complexities involved in coordinating the event.