SAP HCM Functional Sr. Business Systems Analyst

Overview

The Judicial Council of California (JCC) supports California’s court system, the largest in the nation, serving a population of more than 39.5 million people— about 12 percent of the total U.S. population. Our mission includes a commitment to providing fair and equal access to justice for all Californians.

The Judicial Council of California is accepting applications for the position of SAP HCM Functional Sr. Business Systems Analyst for the Branch Accounting and Procurement office in the TCAS Center of Excellence unit.

The SAP HCM Functional Sr. Business Systems Analyst will provide expert-level support for the Phoenix SAP HR Payroll system, which serves twenty trial courts statewide. This position will oversee critical modules such as Organizational Management, Personnel Administration, Time Management, Employee Services, and Manager Services, ensuring smooth and efficient HR and payroll operations. This role plays a key part within the Trial Court Administrative Services (TCAS) Center of Excellence (COE), leading system deployments, resolving complex incidents, and providing expert guidance during system upgrades and SAP year-end support packs.

In addition to technical expertise, the incumbent will mentor and train a team of Business Systems Analysts, fostering their growth and success through knowledge sharing and hands-on support. Analytical skills will be essential in recommending custom system designs that meet the unique business requirements of the courts, while maintaining strict adherence to documentation and design standards. The Senior Business Systems Analyst will also serve as a vital resource for HR Payroll reports and author critical system requirement forms, making a direct impact on the effectiveness and efficiency of court operations.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is located minutes from downtown, just north of Discovery Park. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. 

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s Sacramento or San Francisco office and reside in the areas surrounding these locations. Beginning January 2025, employees will work in the office at least two days per week.

Responsibilities

• Lead a team of Business Systems Analysts to support and maintain SAP modules, including Organizational Management, Personnel Administration, Time Management, Employee Services, and Manager Services, for TCAS Shared Services and Trial Courts.
• Receive and identify system issues through the Phoenix Change Request Management (ChaRM) process, SAP bulletins, ASUG Blogs, or system testing reviews.
• Oversee and execute ongoing system maintenance to optimize performance, ensuring tables and schemas are properly designed and functioning efficiently.
• Identify and assess system tables and schema rules by court for potential cleanup and improvement.
• Lead the review and execution of SAP year-end support packs, ensuring accuracy and compliance.
• Review and document SAP notes, determining which require manual testing or can be handled by automated tools like Variance Monitor (VM) or Query Manager (QM).
• Serve as a module expert during SAP system upgrades, providing analysis and documentation of system changes to support project completion.
• Lead and participate in Phoenix HR Payroll system deployments, coordinating tasks, managing timelines, and escalating issues to TCAS management as needed.
• Provide regular status updates to the Project Management Office and ensure smooth project progress.
• Offer training and knowledge transfer to system users, analysts, and colleagues, addressing requests for support or identifying independent training needs.

Other Duties and Responsibilities:

• Conduct bi-weekly 1-on-1 check-ins with the manager.
• Attend bi-weekly staff meetings.
• Participate in ad hoc self-directed training on technical skills.
• Complete Judicial Council required training.

Qualifications

Bachelor’s degree, and five (5) years of experience providing technical and business process support, analysis, or project management for systems/applications.

Possession of a bachelor’s degree in a directly related field such as computer science, management information systems, etc., may be substituted for one of the years of required experience. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as a Business Systems Analyst with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of a Business Systems Analyst in a California Superior Court or California state-level government entity.

Desirable Qualifications:

• Strong knowledge of SAP HR/Payroll (USA Public Sector), Personnel Administration (PA), Employee Services (ES), Manager Services (MS), Taxes, W2, Benefits Administration (BA), Organization Management (OM), or other relevant experience to solve business problems in support of the Phoenix SAP system.
• Experience with SAP HR/Payroll systems, including functional configuration and design, integration with third-party systems, testing, and support.
• Hands-on experience performing configuration and testing on at least 2 US Payroll implementations.
• Ability to lead and coordinate the efforts of a small group of journey-level Business Systems Analysts in support of the Phoenix SAP system.

Other Information

Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

How To Apply

This position is Open Until Filled and requires the submission of our official application, a cover letter, responses to the supplemental questions, and a resume. 

To complete the online application, please click on the Apply for Job button. 

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Pay and Benefits

$7,710 - $11,565 per month

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Your answers should not exceed a total of one page.

1. Why are you interested in this position?

2. Describe a technical project you were involved with. What was your role? How long was the project? What was the outcome?