Administrative Coordinator

Overview

The Judicial Council of California is accepting applications for the position of Administrative Coordinator in the Center for Families, Children & the Courts Unit.

The Administrative Coordinator provides review and quality control for the Office of procurement and accounting functions including invoice payment and travel expense claims and acts as liaison to accounting staff in Branch Accounting and Procurement. Provides direct administrative support to the unit supervised by the Deputy Director that oversees all office procurement and ensures it is compliant with Judicial Council Contracting Manual, grants accounting restrictions and audit accountability. Performs a second level review of procurements submitted office-wide by Admin Specialists. Maintains, summarizes and reports on grant-funded staff time records for Senior Budget Analyst. Troubleshoots problems in procurement and invoice processing and assists analyst and administrative staff in maintaining timely accounting procedures. Develops procedures and approves materials for conference and meeting logistics including travel and lodging.

THE JUDICIAL COUNCIL 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.

The successful candidate will be expected to work in person at the Judicial Council’s San Francisco office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning in September 2024, employees will work in the office at least one day each week. Beginning in January 2025, employees will work in the office at least two days per week.
 

Responsibilities

• Perform a second level review of procurements submitted office-wide by Administrative Specialists. Provide review, oversight and quality control for all Office procurements and accounting functions including invoice payment and travel expense claims, and act as liaison to accounting staff in Branch Accounting and Procurement.
• Trains Administrative Specialists and others on procurement and invoice process.
• Directly review quality of CFCC procurements submitted before review by Office Director.
• Review, analyze and report on grant-funded staff time records for Senior Budget Analyst.
• Support Office Leadership team in personnel and space management functions.

Qualifications

EDUCATION AND EXPERIENCE 
Three (3) years of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.).

OR

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California Superior Court or California state-level government entity. 
 

Other Information

Please note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by 5 P.M. on December 29 2024. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete an online application, please click the Apply for Job button. 

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.
 

Pay and Benefits

Salary Range: $5,760 - $8,063 per month
(Starting Salary at or around the start of the range)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.