Administrative Coordinator

Overview

The Judicial Council of California is accepting applications for the position of Administrative Coordinator in the Center for Families, Children & the Courts.

The Administrative Coordinator position is the sole administrative support for Violence Against Women Education Program VAWEP (50%), and Shriver Programs (50%). This position provides full scope coordination activities in the implementation of financial, grant management, and educational deliverables for both programs - the Violence Against Women Education Program, and Shriver Programs. The position is responsible for financial administration on these projects including managing procurement and contract monitoring, budget monitoring, and preparing and synthesizing grant management information for mandatory reports. The position also coordinates educational events for the VAWEP, and the meetings of an educational subcommittee of the Family and Juvenile Law Advisory Committee and provides administrative support for the Shriver Committee. The position interfaces on a daily basis with Judicial Council members, judges, court personnel, and non-court professionals. This position works primarily under direct supervision.

The Judicial Council 
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s San Francisco or Sacramento office and reside in the areas surrounding these locations. Beginning January 2025, employees will work in the office at least two days per week.
 

Responsibilities

• Provide full scope coordination activities in the implementation of financial, grant management, and educational deliverables for the Violence Against Women Education Program VAWEP (50%) and Shriver (50%). Provides financial administration on VAWEP, Shriver, and other projects including managing procurement, contract monitoring, payment and budget monitoring.
• Using current Judicial Council templates, draft and submit procurement review requests including funding information, vendor information and contract templates.
• Provide project management to the submission and tracking of approved procurements through the state FI$Cal system.
• Monitor budgets, review and track project deliverables and invoices and support each grant’s Senior Analyst and Manager to ensure contract requirements have been met prior to processing.
• Provide specialized administrative support for high-profile trainings and webinars for educational and technical assistance projects for VAWEP.
• Assist in preparing materials for educational projects including save-the-date announcements, agendas, faculty information communications, and web content.
• Provide direct support for a Judicial Council advisory body, the Violence Against Women Education Subcommittee of the Family and Juvenile Law Advisory Committee. Advisory Committee duties include administering meetings and communications to the committee, finalizing and providing materials, and providing direct assistance to the chairs and other committee members.
• Develop and administer meeting calendars, prepare outlook invitations, and handle meeting logistics.
• Coordinate grant and project management for VAWEP and Shriver programs.
• Monitor grant budgets, deliverables and timelines and prepare reports as directed by supervisor.
   

Qualifications

EDUCATION AND EXPERIENCE
Three (3) years of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.).

OR

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California Superior Court or California state-level government entity.
 

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position is Open Until Filled and requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on November 19, 2024.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
 

Pay and Benefits

$5,760 - $8,063 per month
(Starting Salary will be $5,760 per month)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. Please describe what interests you about this job and why you believe it is a good fit. 
2. Please describe your experience in managing budgets and processing invoices.