Administrative Assistant

Overview

The Judicial Council of California is accepting applications for the position of an Administrative Assistant for the Branch Accounting and Procurement (BAP) office.

Under the direct supervision of the Branch Accounting and Procurement Deputy Director, the Administrative Assistant is the first point of contact for JCC offices located in the 2850 Gateway Oaks building in Sacramento. This position is responsible for providing reception to the public, other governmental offices, internal agency staff, and the trial courts. The Administrative Assistant also provides staff support and backup administrative services.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in the Judicial Council’s Sacramento office.

Responsibilities

Reception Services
  • Answers incoming calls, determines the purpose of the call, and directs callers to the appropriate staff; as back-up, answers all TCAS unit general hot lines.
  • Determines the purpose of visits and directs visitors to the proper staff.
  • Provides factual information regarding the Judicial Council and the various services provided by the multiple units and offices located throughout.
Staff Support Services
  • Provides back-up to the Executive Secretary and administrative staff.
  • Coordinates meetings and conference room availability.
  • Tracks special equipment reserved by staff.
Performs Mailroom Services
 • Prepares all out-going mail generated by all of the Sacramento offices for statewide distribution in large volumes primarily on behalf of the courts.
 • Tracks, sorts, and distributes all incoming mail for the Sacramento offices in multiple locations.
 • Prepares and tracks outgoing expedited mail (Federal Express).
Filing and Records Management
 • Performs journal entry paper filing tasks for the Trust Accounting Services and General Ledger & Reporting units.
 • Assists TCAS units with the preparation of off-site storage of dated records and files (records archiving).

Other Duties and Responsibilities:
 • Prepares invoices and route for approval.
 • Prepares purchase requisitions for office supplies and equipment.

Qualifications

High school diploma, GED, or equivalent, and one (1) year of administrative/clerical experience. 
Some positions may require proficiency on certain office machines. Additional directly related 
experience and/or education may be substituted on a year-for-year basis.

LICENSING AND CERTIFICATIONS
• Required for driving assignment: California Commercial Driver’s License with Passenger Endorsements.

Desirable Qualifications: 
• Proficiency with Microsoft Office products (Excel, Word, PowerPoint, etc.)
• Experience providing excellent customer service to internal staff as well as the public.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
 

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Thursday, December 19, 2024. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete an online application, please click the Apply For Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Pay and Benefits

$5,090 - $6,618 per month
(Starting salary will be $5,090 per month)

Some highlights of our benefits package include:
• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain why you are interested in this position.

2. Do you have a current valid California driver's license?

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.