Enterprise Content Management for the AOC and Appellate Courts

Welcome to the Administrative Office of the Courts (AOC) site for the Enterprise Content Management System.

A Request for Proposal (RFP) for an Enterprise Content Management solution was issued on November 21, 2006. The State of California Administrative Office of the Courts (AOC) invites, from all interested software and implementation software vendors with proven experience, proposals to license and implement an enterprise content management (ECM) solution for use by the AOC, California Supreme Court and California State Courts of Appeal. In time, other stakeholders within the California Judicial Branch may also choose to use the ECM system to meet their independent functional requirements.

The AOC seeks to engage a vendor partner for design, configuration and anticipated deployment of a scalable ECM framework encompassing needs related to document management, web content management, digital asset management (audio, video and images), collaboration, learning content management, enterprise search tools and business process management.

Although vendors are encouraged to leverage partnerships and third party tools to meet the broad scope of requirements within this RFP, the AOC and appellate courts seek a single point of contact for selection, purchase and subsequent system implementation.

The AOC intends to award the contract in whole to a single software/implementation vendor, but may elect to award software only and re-solicit implementation services.

Proposals are due no later than 1:00 p.m. (PST) on Tuesday, January 30, 2007. Questions regarding the RFP should be submitted in writing to the AOC no later than 1:00 pm (PST) on Monday, December 11, 2006. A Pre-Proposal Conference will be held on Wednesday, December 6, 2006 at 10:00 A.M. PST. Deadline to register for the Pre-Proposal Conference is Monday, December 4, 2006. Participation in the Pre-Proposal Conference is encouraged, though not mandatory for submittal of a proposal.

Further details regarding solicitation and program requirements are set forth in the RFP No. ISD2006ECM-SS, Enterprise Content Management, and related documents below:

Request for Proposals (RFP)

Appendices

  • Appendix A - Document Management
    | DOC Format (126 KB) | PDF Format (70 KB) - November 21, 2006
    Note: replaced by Addendum No. 1. See below
  • Appendix B - Web Content Management
    | DOC Format (136 KB) | PDF Format (74 KB) - November 21, 2006
  • Appendix C - Collaboration
    | DOC Format (44 KB) | PDF Format (25 KB) - November 21, 2006
  • Appendix D - Learning Content Management
    | DOC Format (67 KB) | PDF Format (36 KB) - November 21, 2006
  • Appendix E - Digital Asset Management
    | DOC Format (60 KB) | PDF Format (33 KB) - November 21, 2006
  • Appendix F - Enterprise Search
    | DOC Format (70 KB) | PDF Format (38 KB) - November 21, 2006
    Note: replaced by Addendum No. 1. See below
  • Appendix G - Business Process Management
    | DOC Format (64 KB) | PDF Format (35 KB) - November 21, 2006
  • Appendix H - Reporting and Security
    | DOC Format (52 KB) | PDF Format (30 KB) - November 21, 2006
  • Appendix J - Technical and Administrative Requirements
    | DOC Format (68 KB) | PDF Format (44 KB) - November 21, 2006
    Note: replaced by Addendum No. 1. See below
  • Appendix K - Implementation and Services Requirements
    | DOC Format (46 KB) | PDF Format (25 KB) - November 21, 2006

Attachments

  • Attachment 1 - Administrative Rules Governing Requests for Proposals
    | DOC Format (66 KB) | PDF Format (57 KB) - November 21, 2006
  • Attachment 2 - Minimum Contract Terms
    | DOC Format (352 KB) | PDF Format (567 KB) - November 21, 2006
  • Attachment 3 - Vendor's Acceptance of the RFP's Minimum Contract Terms
    | DOC Format (28 KB) | PDF Format (12 KB) - November 21, 2006
  • Attachment 4 - Payee Data Record
    | PDF Format (162 KB) - November 21, 2006
  • Attachment 5 - DVBE Participation Form
    | DOC Format (76 KB) | PDF Format (42 KB) - November 21, 2006
  • Attachment 6 - Cost Submission Matrix
    | XLS Format (58 KB) | PDF Format (29 KB) - November 21, 2006
    Note: replaced by Addendum No. 1. See below
  • Attachment 7 - Customer Reference Form
    | DOC Format (34 KB) | PDF Format (19 KB) - November 21, 2006
  • Attachment 8 - Vendor Certification Form
    | DOC Format (22 KB) | PDF Format (19 KB) - November 21, 2006

Pre-Proposal Conference

Addendum 1

  • RFP ISD2006ECM-SS - Enterprise Content Management Addendum No. 1
    | DOC Format (231 KB) | PDF Format (137 KB) - December 22, 2006
  • Appendix A - Document Management
    | DOC Format (117 KB) | PDF Format (72 KB) - December 22, 2006
  • Appendix F - Enterprise Search
    | DOC Format (65 KB) | PDF Format (39 KB) - December 22, 2006
  • Appendix J - Technical and Administrative Requirements
    | DOC Format (67 KB) | PDF Format (45 KB) - December 22, 2006
  • Attachment 6 - Cost Submission Matrix
    | Excel Format (55 KB) | PDF Format (43 KB) - December 22, 2006

Addendum 2

  • RFP ISD2006ECM-SS - Enterprise Content Management Addendum No. 2
    | DOC Format (82 KB) | PDF Format (26 KB) - January 10, 2007

Notice of Intent Not to Award Any Contract

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